Multi-Occurrence Events

The advanced date and time interfaces are designed to give you a flexible means to input all the occurrences of your event. The examples below demonstrate several different scenarios. THIS IS NEW (as of Beta 2 launch, 8/15/04): The day check boxes on the right are all checked by default. This was necessary because it was somewhat deceptive before; while the checkboxes weren't checked, we still assumed it happened on every day unless you indicated otherwise. So those of you with films and club nights (among others) will now need to uncheck as opposed to checking boxes.

Some common scenarios:

Friday and Saturday Night with Sunday Matinee

This produces 6 occurrences: Fri Nov 14 8pm, Sat Nov 15 8pm, Sun Nov 16 2pm, Fri Nov 21 8pm, Sat Nov 22 8pm, Sun Nov 23 2pm.

Every Friday Night

This produces an event that happens every Friday between October 27th and November 31st. You will shortly be able to edit the individual occurrences, for events like a club night where it's different every time.

A film, the easy way

This produces: Fri, October 24 - Sat, October 25 @ 7:30 & 9:30 pm; Sun, October 26 @ 2:00 & 4:00 pm; Mon, October 27 - Thu, October 30 @ 7:30 pm.

A film, the hard way

This produces the same results as the "A film, the easy way" scenario above, using multiple sets, which you can add using the "add another set" link. The day checkboxes are usually more efficient if your event follows a regular pattern.

Deadlines

Note the handy "This is a deadline" checkbox. If you've got a deadline, check it. This tells the system that your item (it's not really an event) is relevant from the time you submit it to the date you enter. If you don't check it, the system thinks it's just a normal event, and it likely won't be seen by anyone until the week before the date you enter. We show deadlines like this: "Deadline: Oct 31".

Deadlines now get filtered out of the Browse page by default, since they show up for long periods of time, and usually people are looking for things to do. They still show up everywhere else as usual. A visitor can uncheck the "hide deadlines" option on Browse to make them show up again, and it automatically gets unchecked if they search for any Calls for Submissions/Participation item (which are nearly always deadlines).

Exhibitions

Exhibitions are unique "events" because they're available for a range of time but are dependent upon the venue hours, which we didn't have until recently (Monday, September 20th, 2004). The page to submit an event looks like the image above by default. Click on the "Click here if you need to enter the opening and closing dates for an exhibition" link, and the page will reload with it looking like this:

Put in the opening and closing dates for your exhibition, and the system knows to display it like this: "Sep 24–Oct 30". Easy.

ENTER RECEPTIONS AS SEPARATE EVENTS, using the Simple mode.

Exhibitions work together with Venue hours. Please read below.

Venue Hours

Venues can now have specific hours of operations associated with them, rather than you having to put them into the description. This is particularly important if your venue has Exhibitions. When an Exhibition is entered into the system, we know that it occurs over a date range (like "Sep 1 - Sep 30"). If the Venue where the exhibition is occurring has hours associated with it, we show a link underneath the date, "[hours]". This way people know when the Exhibition opens and closes, and can look at the Venue profile to get the specific hours.

The image above shows how the Hours for the Warhol look. It's open Tue-Thu and Sat-Sun from 10am-5pm, and Fri from 10am-10pm. Put any exceptions or special information in the box beneath the Hours.

If you enter in an Exhibition that happens at a Venue we don't have hours for, the system will ask you if you want to enter them. If you know them, go ahead and put them in. This is a community, do a little bit of work for the greater good.